How to Resolve Printing Issues in QuickBooks Desktop?

QuickBooks application is one of the most popular accounting software in the market of accounting. QuickBooks, with its most advanced features make it more suitable for businesses. But some errors make it difficult to workflow. One of these error is QuickBooks Printing Problem, QuickBooks does not print or is unable to print invoices in QuickBooks Desktop is common error. In this segment, we will discuss in detail all the printing errors of QuickBooks Desktop and the ways to resolve it. Now, follow the below steps to fix the issue.

Causes behind PDF and Print problems with QuickBooks Desktop

There can be several reasons behind the PFD and Print problems. Here we are listed some of the common causes of printing issues.

• Damaged components can cause QuickBooks to not save your form or report as a .pdf.
• Missing XPS printer driver could also be another reason.
• QuickBooks is not connecting to Microsoft XPS Document Writer.
• If the XPS printer driver is missing or if the QuickBooks software does not print to the printer and the QuickBooks command returns null.
• QuickBooks software freezes while saving PDF due to syncing issues or software freezes due to unresponsive XPS port
• Problems connecting to the QuickBooks printer.
• QuickBooks is unable to convert to print due to communication issues.
• Unable to communicate with company file.
• PDF components are missing.
• If the occurrence of QuickBooks PDF Converter activation error occurs.

Solutions to fix the printing issues in QuickBooks desktop.

Solution 1- Check your printer

• Open Notepad or Microsoft.
• To add some text, open the File menu, and choose Text.
• Print from the default printer that is causing the problem.
• If the printer prints text, it means there is no problem with the printer driver.

Solution 2- Print a Test Page

• First, turn off the printer, then reboot the computer and turn on the printer again.
• Make sure the printer paper is loaded correctly onto the paper tray.
• Now you need to press the Windows Start key and then select Control Panel.
• Further double click on the Printers and Faxes option.
• If the printer shows Offline status, you need to right-click the printer and select Use Printer Online.
• Double-click the printer icon to open it.
• If any print jobs are displayed in the queue, in that case, you need to select Cancel All Document Files.
• Now close the running window.
• Later, right-click on the printer and select Properties and then select Print Test Page.
• If the Print Test Page option works, you can take a printout using WordPad.
• This can be done by clicking on the Start tab and then opening the Run tab.
• Now enter “WordPad” and press OK tab.
• Also, enter some text in WordPad and select File and Print.
• Select the correct printer and click the Print tab.
• Make sure that no error lights are displayed on the printer.
• You will now need to refer to the printer manufacturer's documentation for any of the following: * The printer displays the error signal * Or won’t print the test page
• It doesn’t work from WordPad

Solution 3- Rename the Printing File

• First, right-click on the .qbp file for your QuickBooks version.
• Then rename the file by adding the word old to the file name (i.e. QBPrint.qbp.old)
• Now open QuickBooks Desktop and go to File menu and select Printer Setup.
• Thereafter, select any transaction from the Form Name list to create a new QBprint.qbp file.
• Once done, you need to select the OK button.
• After this, try to open and print any transaction.

Solution 4- Make Sure it is the Right Printer

• In QuickBooks accounting software, you need to choose the File option and then select the Printer Setup option.
• You must select the form to print.
• The next step in the process is to match the printer name with the printer in use. If it does not match, make sure to correct the setup in the system's printer setup.
• Now click on the Help area for detailed instructions.
• Now you need to try printing using a different printer in the printer setup.
• In QuickBooks, then all you need to choose File, and click Printer Setup.
• The next step in the process is to select the form to be printed.
• Then select another printer. You can also select Microsoft XP printer.
• Now you need to select the Help option for more detailed instructions.
• Next, you'll need to print a different form or, if you're using a customized form or memorized report, you'll need to try the standard form or report.
• If you are trying to print a batch of forms in QuickBooks, then try printing a single form. If the last attempt succeeds, be sure to use data damage fix on the company file to fix any data damage in the file and try printing again.
• Switch to Selective Startup mode. If the problem still exists, make sure to reinstall QuickBooks for Windows with the help of the Clean Install tool.

Conclusion

In this segment we discussed about the printer issues in QuickBooks desktop and their causes. Hopefully by following above solution you can fix the printing issues in QuickBooks desktop. If you have any doubt and still you need any technical guidance then you contact our technical support team at 1-800-761-1787 is suggested. You can speak to experts at QuickBooks support, they will provide you immediate guidance for your problem.